The Friends of the Carrollton Public Library board meets monthly at the Josey Ranch Lake library. The board is elected at our annual member meeting, held in summer each year. Members are invited to attend all board meetings and are especially encouraged to join us at our annual meeting.
Minutes from past meetings can be found on the minutes page.
2022-2023 Board Members
Cathy Stearns President
Mary Arronte Vice President
Ann Cramb Secretary
Dean Keith Treasurer
Teri Guill Membership/Communications
Board and Chair Roles and Responsibilities
President
Create agenda and run monthly meetings and annual meeting with annual report
Develop goals and new initiatives for board to accomplish
Oversee and support board and volunteers, including committee/chair nomination
Work closely with Library staff and board on new initiatives
Outreach to encourage new members and build organization network
Represent the Friends or delegate a representative at events
Support organization volunteer efforts (book sorting, book sale)
Vice President
Support President and perform duties as needed when President is unavailable
Support board and volunteers
Work closely with Library staff and board on new initiatives
Outreach to encourage new members and build organization network
Support organization volunteer efforts (book sorting, book sale)
Treasurer
Manage and track organization finances and ensure appropriate record keeping and financial reporting
Deliver payments to Library for requested funds for programming
Manage reimbursements to volunteers for out of pocket organization expenses
Track and ensure new and renewing member payments are received
Collect and deposit donations
Manage and deliver cash box for book sales
Manage tax returns for the organization
Support organization volunteer efforts (book sorting, book sale)
Secretary
Take notes and minutes during monthly meeting and distribute after meeting
Support President in meeting agenda preparation
Update website with meeting minutes or coordinate with Membership & Communications to update
Assist Membership & Communications with greeting new members via email
Acknowledge and thank donors (Sir Reads-a-Lot and other FOL donations)
Other organization correspondence
Support organization volunteer efforts (book sorting, book sale)
Membership & Communications
Oversee website management and updates
Manage event/ongoing email communications via Mailchimp
Add new members to email lists and manage membership and announcement lists
With Secretary, welcome new members and send reminders about membership renewals
Update website with information on book sales, Library programs, events, etc.
Support membership efforts at events
Support organization volunteer efforts (book sorting, book sale)
Volunteer Chair
Manage volunteer rosters for Saturday book sorting and ensure adult is present if there are teen volunteers
Maintain volunteer schedule via Google documents
Train new volunteers on book sorting or book sale needs
Coordinate with clubs and organizations for teen volunteers
Book Sale Chair
Support board in coordinating and preparing for book sales
Ensure floor map is ready and make adjustments as needed
Set up Sign-Up Genius for volunteer rosters
Work with Library on book sale equipment (tables, iPads, Square equipment, etc.)
Ensure all book sale supplies are ready and available for sale
Coordinate snacks, lunch, etc. for volunteers or assign snack duty to volunteers
Work with board to arrange donation of leftover books
Content Chair
Write website posts about upcoming Library events and programs
Work with Library to get programming calendar each month to post on site
Produce content for social media channels
Support Membership & Communications with other email and web content
Our Board
Meet our board.
The Friends of the Carrollton Public Library board meets monthly at the Josey Ranch Lake library. The board is elected at our annual member meeting, held in summer each year. Members are invited to attend all board meetings and are especially encouraged to join us at our annual meeting.
Minutes from past meetings can be found on the minutes page.
2022-2023 Board Members
Cathy Stearns
President
Mary Arronte
Vice President
Ann Cramb
Secretary
Dean Keith
Treasurer
Teri Guill
Membership/Communications
Board and Chair Roles and Responsibilities
President
Vice President
Treasurer
Secretary
Membership & Communications
Volunteer Chair
Book Sale Chair
Content Chair