Our Board

Meet our board.

The Friends of the Carrollton Public Library board meets monthly at the Josey Ranch Lake library. The board is elected at our annual member meeting, held in summer each year. Members are invited to attend all board meetings and are especially encouraged to join us at our annual meeting.

Minutes from past meetings can be found on the minutes page.

2020-2021 Board Members

Cathy Stearns
President

Mary Arronte
Vice President

Stuart Welborn
Secretary

Dean Keith
Treasurer

Teri Guill
Membership/Communications

Board and Chair Roles and Responsibilities

President

• Create agenda and run monthly meetings and annual meeting with annual report
• Develop goals and new initiatives for board to accomplish
• Oversee and support board and volunteers, including committee/chair nomination
• Work closely with Library staff and board on new initiatives
• Outreach to encourage new members and build organization network
• Represent the Friends or delegate a representative at events
• Support organization volunteer efforts (book sorting, book sale)

Vice President

• Support President and perform duties as needed when President is unavailable
• Support board and volunteers
• Work closely with Library staff and board on new initiatives
• Outreach to encourage new members and build organization network
• Support organization volunteer efforts (book sorting, book sale)

Treasurer

• Manage and track organization finances and ensure appropriate record keeping and financial reporting
• Deliver payments to Library for requested funds for programming
• Manage reimbursements to volunteers for out of pocket organization expenses
• Track and ensure new and renewing member payments are received
• Collect and deposit donations
• Manage and deliver cash box for book sales
• Manage tax returns for the organization
• Support organization volunteer efforts (book sorting, book sale)

Secretary

• Take notes and minutes during monthly meeting and distribute after meeting
• Support President in meeting agenda preparation
• Update website with meeting minutes or coordinate with Membership & Communications to update
• Assist Membership & Communications with greeting new members via email
• Acknowledge and thank donors (Sir Reads-a-Lot and other FOL donations)
• Other organization correspondence
• Support organization volunteer efforts (book sorting, book sale)

Membership & Communications

• Oversee website management and updates
• Manage event/ongoing email communications via Mailchimp
• Add new members to email lists and manage membership and announcement lists
• With Secretary, welcome new members and send reminders about membership renewals
• Update website with information on book sales, Library programs, events, etc.
• Support membership efforts at events
• Support organization volunteer efforts (book sorting, book sale)

Volunteer Chair

• Manage volunteer rosters for Saturday book sorting and ensure adult is present if there are teen volunteers
• Maintain volunteer schedule via Google documents
• Train new volunteers on book sorting or book sale needs
• Coordinate with clubs and organizations for teen volunteers

Book Sale Chair

• Support board in coordinating and preparing for book sales
• Ensure floor map is ready and make adjustments as needed
• Set up Sign-Up Genius for volunteer rosters
• Work with Library on book sale equipment (tables, iPads, Square equipment, etc.)
• Ensure all book sale supplies are ready and available for sale
• Coordinate snacks, lunch, etc. for volunteers or assign snack duty to volunteers
• Work with board to arrange donation of leftover books

Content Chair

• Write website posts about upcoming Library events and programs
• Work with Library to get programming calendar each month to post on site
• Produce content for social media channels
• Support Membership & Communications with other email and web content